CSIT is here to help facilitate all your special event technology support needs, we collaborate with many different offices to make sure we bring in all the services you need for your events. Our mission is to provide exemplary leadership and services aimed at the evaluation, development, and implementation of the technology applications as well as specialized technology and support of University sponsored Special Events that foster education, outreach, interest and goals of Nebraska Wesleyan University.
All reservations need to be made, with finalized event details and approvals, no less than 10 business days prior to the event date.
All cancellations need to be made no later than 12:00 p.m. the business day before the event date. If the event is on Sunday or Monday, the cancellation needs to be made by 12:00 p.m. on the Friday before the event date.
Setups and Teardowns must be able to be completed between 7am and 9pm.
Priority in the event of a scheduling conflict is as follows:
NWU Academic use
Internal use- Administration, faculty and student-sponsored events
University-sponsored events
External groups
Recurring major campus events include, Commencement, Prairie Wolf Launch, All-Campus meetings, Board Meetings, Admission Events, Matriculation, and new student enrollment, etc. are planned years in advance and take priority over external events.
Blackout dates
Opening Week
First Week Both Semesters
Finals Week Both Semesters
Winter Break
Technology Available
PA System (Microphones and Speakers)
Projector, Screen, and Laptop
Tripod Mounted Camera
Prohibited Event Locations
Athletic Facilities
Able Stadium
Greeno Track
Tennis Courts
Swimming Pool
Student Center
Point Dining Hall (Special permission required; Sunflower Room and Patio Dining Room permitted)
Elder Theater Center
McDonald Theater
Residence Halls
Special Event Surcharges
(Average time for setup is 1 hour and teardown is 45 minutes based on technology needed)
Internal Setups exceeding one hour: $75/hr. per technician
External Setups: $125 per/hr. per technician
Internal Technical operator during event: $75/hr. per technician
External Technical operator during event: $125/hr. per technician
Off-campus and/or weekend setups
Internal: $75/hr. per technician
External: $125/hr. per technician
Denials
CSIT Staff reserve the right to deny AV usage to a group or event if the event scope is beyond the physical or technical abilities of our staff, facilities, or if security concerns cannot be addressed with reasonable staff coverage.
Reservation requests may also be denied if the organization or event conflicts with the University, State, or Federal policies or regulations.
Late Cancellation
There is no charge for reservations involving a single room/space cancelled by 12:00 PM the business day before the event date. If the event is on Sunday or Monday, the cancellation needs to be made by 12:00 p.m. on the Friday before the event date.
Reservations involving multiple rooms/spaces on the same day or a single room/space on multiple days may be cancelled with no fee 5 business days in advance.
Fees for late cancelation are 50% of the external charge rate for Non-University and Co-Sponsored/Affiliate events, and 50% of the internal charge rate for University Departments and Recognized Student Organizations (RSOs).
No Show
Events are considered ‘no show’ when event participants fail to show up or cancel their event. Additionally, groups are not allowed to use the reserved space for functions other than originally reserved. Failure to show for events and/or use event space as originally confirmed will result in a no-show fee which may be up to 100% of the non-university rate (minimum 50%). Additionally, groups that are considered ‘no shows’ may forfeit the ability to reserve space in the future.
How to Request Event Support
Go to support.nebrwesleyan.edu, log in using Wesleyan credentials, select “Special Events (Technology Setup and Support)” and fill out the form or email our ticket system at support@nebrwesleyan.edu and include the event name, start date and time, end date and time, locations, and technology needed.